Purchase book
The digital purchase book – right in the POS.
Record purchases consecutively in line with § 38 GewO – the POS checks the AML thresholds itself. With purchase receipt and cash payout in the cash book. For gold buyers, jewellers and buy & sell shops.
Recording
Seller, goods, price – in one transaction.
Seller's name, address and ID, item characteristics, weight and fineness of the goods, plus price and payment method. Every purchase automatically gets its running number.
- Characteristic templates per type of goods
- Weight, fineness, serial number
- Consecutive numbering
- Purchase receipt with signature
Anti-money-laundering law
Check thresholds before cash changes hands.
From €2,000 for precious metals and from €10,000 for other goods, the German Money Laundering Act requires full identification. The POS keeps count and only pays out cash once everything is recorded.
- Thresholds of €2,000 / €10,000 applied automatically
- Mandatory fields only when required
- Bank transfer or offsetting as an alternative
- Log for every transaction
Trade-in
Trade-in: purchase and sale on one receipt.
The customer brings the old watch and takes the new one: the purchase becomes credit, the sale is on the same receipt. The customer pays the difference – or is paid out.
- Purchase credit in the payment screen
- Difference in cash or by card
- Credit per customer
- Assign the resale later
Accounting
Payout in the cash book, export for the auditor.
Every cash payout is automatically recorded in the cash book and in the DSFinV-K. You export the purchase book as CSV – for your accountant or the trade office.
- Cash payout automatically in the cash book
- DSFinV-K "Auszahlung" (payout)
- CSV export of the purchase book
- Labels for purchased goods
Matching modules
Matching modules
For cash payouts, the purchase book needs the cash book; DATEV completes the accounting.
Purchase book
Purchase of gold, jewellery and second-hand goods with seller ID
Details
Statutory business ledger under § 38 GewO for purchases from private individuals: consecutively numbered purchases with seller details (name, address, ID), description of goods (characteristics, serial number, weight/fineness), price and payment method. Checks the anti-money-laundering cash threshold (€2,000 for precious metals / €10,000 otherwise) and then enforces full identification. Purchase receipt with signature, cash payout automatically in the cash book (DSFinV-K "Auszahlung"), offsetting the purchase against a sale directly in the payment screen (trade-in), CSV export. Suitable for gold buyers & jewellers, watch/coin dealers, second-hand trade / used electronics, bicycle, camera and musical instrument dealers, antiques, consignment goods. Cash payout requires the cash book module.
Cash book
Deposits, withdrawals and end-of-day closing – with export
Details
Digital cash book with deposits, withdrawals and daily closings — meets the requirements for proper cash management and replaces the handwritten cash book. Includes export for accounting.
DATEV export
Booking data for your tax advisor
Details
Export of POS data in DATEV format for your accountant. Revenue, revenue accounts and payment methods are assigned automatically — no more manual transfers.
Frequently asked questions
Who has to keep a purchase book?
§ 38 GewO requires a business ledger for, among others, trading in precious metals, jewellery, second-hand goods and antiques. Whether this applies to you is for your trade office to say – the module covers the bookkeeping.
Can I also pay out by bank transfer when buying?
Yes. Cash, bank transfer or offsetting against a sale – the payment method is recorded in the purchase book. Above the anti-money-laundering threshold, identification is mandatory in any case.
Do I need the cash book for the purchase book?
For cash payouts, yes: they automatically appear as a payout in the cash book and in the DSFinV-K.
Can a purchase be changed afterwards?
No. Purchases are numbered consecutively and stay as recorded. Corrections are made as a new, documented transaction.
Next step
In 30 minutes you'll know if shoptimo fits.
We advise you personally: which modules your business needs, what it costs and how the switch works. Pick a slot in the calendar or request a callback.
- Reply on the same working day
- We import your items from your old till
- Cancel monthly
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