Back office
All the numbers at a glance – even on the go.
Analyse sales, maintain items, keep the cash book, exports for your tax firm – in the browser and for all locations.
Catalogue
Maintain items once – up to date everywhere.
Categories, sizes, ingredients, allergens and images in one place. Every change is instantly on all POS devices and in the shop.
- Variants and extras per item
- Prices per location or centrally
- Stock and stocktaking
- Import from your old POS
Statistics
See what sells – and when.
What sells when? Which payment method is growing? Who sells how much? The statistics show it live – for today, the week or any period.
- Revenue, voids, payment methods
- Best sellers and slow movers per category
- Employees and POS terminals
- Several locations compared
Accounting
Exports for your tax firm – automatic and on time.
The cash book records deposits, withdrawals and end-of-day closings. DATEV export and DSFinV-K go to your tax firm on schedule – or are ready when the auditor arrives.
- Cash book with daily closings
- DATEV export with revenue accounts
- DSFinV-K and TSE archive as one package
- Exports sent automatically by email on a schedule
Branding
Receipts, shop, loyalty card in your design.
You define logo, colours and texts once. Receipt, invoice, online shop and wallet card then look like one piece.
- Logo and colours managed centrally
- Header and footer texts on receipts
- Shop design without an agency
- Wallet card in your colour
Switching POS systems
We migrate your products. You keep selling.
Switching costs you one export, not your time.
Export from the old POS
Product list as CSV or Excel – we tell you which export fits.
We set it up
Items, categories, payment methods, printers and staff – fully prepared.
Switch in one day
End-of-day closing on the old POS in the evening, start with shoptimo the next morning.
Matching modules
Matching modules
Catalogue, statistics and customer management are always included. These modules extend the back office.
Cash book
Deposits, withdrawals and end-of-day closing – with export
Details
Digital cash book with deposits, withdrawals and daily closings — meets the requirements for proper cash management and replaces the handwritten cash book. Includes export for accounting.
DATEV export
Booking data for your tax advisor
Details
Export of POS data in DATEV format for your accountant. Revenue, revenue accounts and payment methods are assigned automatically — no more manual transfers.
Custom invoices
Invoices with your letterhead for business customers
Details
Receipts and invoices in your own company branding: logo, free header/footer texts and individual receipt design.
Cloud backup
Daily backup of POS data and the TSE archive
Details
Automatic daily backup of all POS data to the cloud. If a device is replaced or fails, the POS can be fully restored. Includes the TSE cloud archive: the tamper-proof TSE logs (TAR archives, must be retained for 10 years) are additionally stored audit-proof in the cloud — releasing storage on the stick then requires the confirmed cloud copy. Without this feature, the TSE archives remain only locally on the device; the operator is responsible for backing them up (download in the back office).
Frequently asked questions
Do I need to install anything for the back office?
No. The back office runs in the browser – on laptop, tablet or phone, from anywhere.
How does my tax advisor get the data?
Automatically: exports such as DATEV, cash book and DSFinV-K are emailed to the tax firm on schedule. Your tax advisor does not have to log in anywhere.
How do I get my products out of the old POS?
You export an item list (CSV or Excel), we import it including categories, prices and variants. This is part of the POS switchover service.
Can I manage several branches?
Yes. Each location has its own POS devices, prices and statistics. You maintain the item catalogue centrally or per location.
Next step
In 30 minutes you'll know if shoptimo fits.
We advise you personally: which modules your business needs, what it costs and how the switch works. Pick a slot in the calendar or request a callback.
- Reply on the same working day
- We import your items from your old till
- Cancel monthly
Arrange a callback
Name, number and preferred time – we'll get back to you.